Guidebook Events: Use-Cases, Insights and Reviews | 2026 Cuspera

Clemson University used Guidebook to replace printed orientation schedules with a real-time mobile app. The team needed a way to update event information instantly for students and families. Guideboo...k let them edit schedules, add resources, and drop precise map pins for every event. Multiple staff and student leaders could make updates, so changes happened in seconds. QR codes on event badges and peer-led tutorial videos helped drive app adoption. Over 50,000 families received emails linking to the Guidebook app, making it the main hub for all orientation and event info.
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UPCEA used Guidebook to replace printed conference materials with a custom event app. About 80% of attendees downloaded the app, boosting engagement. The app let presenters share resources and attend...ees build personal schedules. UPCEA saved thousands of dollars each year by cutting printing costs. Real-time updates and interactive maps made conferences easier to manage and attend.
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The University of Manchester used Guidebook to replace 40,000 printed Open Day programs with a custom mobile app. The app let attendees get real-time updates, create personal schedules, and use inter...active maps. Over 38,000 people downloaded the app in 2023. The university saved thousands of dollars and cut staff workload by 2–3 hours daily. This digital shift made their events greener and easier to manage.
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Guidebook helped CIVSA replace 60-page printed pamphlets with a custom event app for their annual conference. The app delivered real-time updates, push notifications, and attendee surveys, improving ...engagement for over 600 participants. CIVSA saved more than $5,000 each year and eliminated 36,000 printed pages, supporting their sustainability goals. Organizers could update schedules instantly and gather live feedback. The digital solution streamlined event management and enhanced the attendee experience.
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Guidebook helped BAE Systems boost employee engagement at internal events. The company used Guidebook’s mobile event app to connect 85,000 employees across 40 countries. BAE Systems achieved a 90% ap...p adoption rate and logged 50,000 sessions in two years. The app broke down silos, improved collaboration, and replaced paper materials. Employees now access event info, live polls, and social feeds on their devices.
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Guidebook helped the University of Alabama in Huntsville cut schedule printing by 20% in the first year and over 50% the next. The university used Guidebook to boost student engagement and reduce pap...er waste at orientation and welcome events. App adoption reached 115% as students were encouraged to download guides. Sponsorship features in the app led to a 75% increase in vendor participation at the "Taste of Huntsville" fair. The app also generated new revenue for student programs and expanded to support more campus events.
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